Stop building the volunteer rotation on Tuesday at midnight.
The AI PCO Team Scheduler reads your Planning Center Services teams, positions, blockouts, and skill tags, then builds a fair, balanced, conflict-free rotation for the next 4–12 weeks. Review, tweak, and publish it back to PCO with one click.
The problem
Every ministry leader does the same Tuesday-night ritual: open Planning Center, squint at blockouts, drag names around, accidentally schedule someone three weeks in a row, forget to fill the drum slot, hit send, and pray. Manually balancing fairness across positions, families, and skill levels is genuinely hard — and gets harder the bigger the team.
How it works
Connect your Planning Center account. The scheduler pulls your teams, plan templates, positions, person tags, and everyone's submitted blockouts. You set the rules — "no one more than 2 Sundays in a row," "always pair a senior tech with a new tech," "Sarah only plays acoustic" — and it generates a draft schedule that respects them. Drag to swap anyone manually; the fairness scores update in real time. When you're happy, one click pushes the entire plan to PCO Services with proper position assignments.
Native PCO integration
Reads teams, positions, blockouts, plan templates, and tags directly from your account.
Respects blockouts
Never schedules someone who's marked themselves unavailable. Hard rule.
Fairness scoring
Spreads load evenly across the team and tells you when a manual change tips the balance.
Skill & position rules
"Only these people can run FOH." "Pair beginners with mentors." Encode it once.
Conflict detection
Catches double-bookings across teams and family-member conflicts before they ship.
One-click publish
Pushes assignments back to PCO Services, including position roles and any notes.
Empty-slot nudges
Sends a kind, well-timed text to a short list of candidates to fill the last open positions.
Multi-team, multi-service
Worship, tech, kids, hospitality, security — all on one screen, scheduled together.
What you need to run it
- A Planning Center Services account with API access (any paid tier)
- Up-to-date team membership and position assignments inside PCO
- About 20 minutes to encode any custom rules your ministry has built up over the years
Where it's at
In active development with a launch waitlist. Pilot churches help shape the first release and get founder pricing when it ships. Reach out and we'll save you a spot.
What stays the same
PCO Services remains the source of truth. Volunteers see their schedules in the PCO Services app, accept and decline there, submit blockouts there. We just take the boring part — building the grid — off your hands.